Iosco-Arenac District Library
East Tawas MI 48730
989-362-2651
FAX 989-362-6056
E-mail s.olson@vlc.lib.mi.us
www.ioscoarenaclibrary.org
Introduction, Mission Statement, Vision
Eligibility to Borrow Materials
Responsibilities of the Borrower
Selection and Withdrawal of Library Materials
Use of Library Equipment by the Public
District Library Administrative Office
District Library Board of Trustees
District Library Purchase, Investment and Credit Card Policies
District Library Code of Ethics
Policy Manual Changes and Exclusions
This manual was created for
all staff members, library trustees, governing units operating library branches,
and interested citizens as a reference tool for library policies.
It is designed to function as an instrument of uniformity for eight
library branches and an administrative office; as a reference tool to answer
questions of library policy; and as a remedy for potential problem situations.
Iosco-Arenac District
Library includes AuGres Community Library, East Tawas Library, Omer Library,
Robert J. Parks Library (in Oscoda), Plainfield Township Library (in Hale), Mary
Johnston Memorial Library (in Standish), Tawas City Library, Whittemore Library,
and the Administrative Headquarters (in East Tawas).
Our mission is to provide
friendly, helpful and knowledgeable service to people of all ages by enriching
their quality of life through traditional resources and technology, and to
promote the joy of life-long learning.
*Continue and improve mutual
cooperation between Iosco-Arenac District Library, government entities, branch
library staff and our community.
*Provide and maintain a
comprehensive collection in a variety of formats based on patron and individual
branch library needs.
*Be proactive and creative
in anticipating and responding to community needs for programs and services.
*Pursue and provide current
library technology and education, responsive to community and staff needs.
*Provide an interactive and
welcoming atmosphere by capitalizing on the advantages of small-community
living.
Resident:
a resident or property owner of Iosco County or Arenac County who is at least 18
years of age. A resident is defined
as a person who regularly resides in Iosco County or Arenac County whether on a
permanent, temporary or seasonal basis.
Non-resident:
a person who is not a resident or property owner of Iosco County or Arenac
County or a person who does not present valid proof of such residence or
property owned at the time of registration.
Juvenile:
a person who is under the age of 18 with a registration form on file signed by a
parent or legal guardian.
Outreach:
a school, day care center, or other institution or agency that agrees to take
financial responsibility for the loan of materials to its students, faculty,
clientele and/or staff.
A person is eligible to
borrow materials if he or she is a registered borrower and has no outstanding
overdue materials or unpaid fines or fees.
A fine is defined as a monetary assessment to a borrower for overdue,
lost, or damaged materials. An
institution is eligible to borrow materials if an authorized person registers
and obtains a District Library card and signs a statement that the institution
takes financial responsibility for borrowed materials.
A person must show valid
identification when applying for a library card.
Valid identification is defined as a form of identification showing a
person’s name connected with a current address.
Valid identification may include an unexpired driver’s license or state
I.D., a voter registration card, a recent utility or telephone bill, a current
property tax statement, and/or a piece of mail that is recently postmarked.
Branch library staff may identify other forms of identification.
Borrowers are not allowed to
use their library cards from any library outside of the District.
Iosco-Arenac District
Library does not participate in the Michicard program.
Renewing a Library Card:
The card will have an expiration date.
When the card is expired, the person renews it by providing valid
identification and the library card.
If the card is lost, the person must reapply for a new card and pay a
replacement fee of $3.00. The $3.00
fee will only be waived if the library card does not scan.
Responsibilities of a Library Cardholder:
A cardholder must:
-Present the card and use
the card identification number when borrowing materials from the library
-Report any changes in name
or address
-Report the loss of the card
as soon as possible
-Return the card to the
library when the holder is no longer planning to use the card
-Agree not to loan the card
to anyone
A person or institution
borrowing materials is responsible for the care and proper use of the materials
including their return in the same condition that they were loaned (except for
normal wear) on or before the due date.
A borrower is expected to
use materials in compliance with all laws and regulations, including copyright.
A borrower may return
materials to any branch library in the District during business hours with the
exception of video materials and Fast Add materials (Fast Add materials are
defined as any item that must have a short-term record created locally at an
individual branch), which must be returned to the library where they were
checked out. Branch book drop
returns may be used before or after business hours for the return of books and
magazines but are not to be used for the return of audio or video materials.
Damage to audio and/or video material returned in the branch drop boxes
is the responsibility of the borrower.
Audiocassettes should be
returned in a rewound, ready-to-play condition.
The borrower should maintain any personal equipment used to listen to
District Library materials. The
District Library is not liable for any damage to a borrower’s personal
equipment.
All District Library-owned
material available for loan is loaned free of charge.
Some material may be
designated by the library as non-circulating and restricted to use in the
library.
A borrower may request that
specific material available for loan be sent to his or her local branch library.
A borrower may reserve, on a
first-come first-served basis, books and audiocassettes either on order or
already owned by the District Library.
District staff has the
discretion to extend or shorten loan periods for District owned material under
appropriate circumstances including, but not limited to, long request/reserve
lists, and institutional need for low-demand items.
Regular loan periods and
renewal allowances are as follows:
-Books,
Audiocassettes, CDs: Three weeks with a single one-week renewal allowed (if
there are no requests/reserves).
-Magazines:
Same as books except for the most current issue, which does not circulate in
some branch libraries.
-Newspapers:
Do not circulate in some branch libraries. A one-year archive collection of
Iosco County and Arenac County newspapers is maintained at District
Headquarters. Archived newspapers do
not circulate.
-Reserves/Requests:
Materials may not be renewed if there are other reserves/requests.
-Interloans:
Materials interloaned from libraries outside of the District are due back to the
lending library on the dates designated on the interloan record.
Interloan materials may be renewed if the lending library allows it.
-OverDrive Downloadable Audio and E-books:
Dependent upon OverDrive Consortia rules.
A trained ALA/MLS degreed
Librarian is available on a limited basis to assist with in-depth reference by
telephone, fax, e-mail and in-person.
Referral to other resources may be necessary and delays in receiving
reference assistance may occur.
Wherever possible, and based
on training and familiarity with the collection, library staff, present at the
time of the request, will assist patrons in conducting reference searches.
Requests for genealogy
research-whether received by mail, fax, e-mail, telephone or in person-may be
referred to a local genealogist specializing in this service.
Genealogy services may require a fee to be determined and charged by the
specialist and not by the District Library.
A genealogy collection is
maintained at the Robert J. Parks Library in Oscoda, which is the primary
library resource center for both Iosco County and Arenac County.
Other libraries, due to space limitations, have limited but unique
materials on local history and genealogy.
The District Library
participates in MelCat, White Pine Library Cooperative, ALA and Valley Library
Consortium interloan activities and agrees to abide by established procedures
and policies.
Many items are available for
loan from other libraries when sufficient verification of the bibliographic data
(author, title, year of publication, etc.) is available and if the library is
willing to loan the material. Due
dates, fees, restrictions on use, and charges for loss or damage is determined
by the library loaning the material.
The borrower is responsible
for providing as much information as possible about materials requested through
interlibrary loan. Branch library
staff will work to verify information or supply critical information that the
patron cannot provide.
The District Library may
refuse to request an item through interlibrary loan if any of the following is
determined:
-If sufficient
information is not available.
-If the item
does not fit into interlibrary loan regulations.
-If the District owns the item (unless District staff believes it is lost, in
high demand, or long overdue).
-If the
District determines to purchase the item instead.
-If the
borrower requesting the item has overdues, fines or fees owed.
The District Library limit
on the number of interlibrary loan requests it handles at any one time for a
person is ten requests.
Branch library staff will
work to notify a borrower within three branch library business days when an
interlibrary loan item is received.
An interlibrary loan item will be held for a borrower for seven calendar days
only. If not picked up after seven
calendar days the interloan will be returned to the lending library.
All fees charged to the
District Library for an interlibrary loan transaction will be passed on to the
borrower. The borrower must pay
these fees before the borrowed material is checked out.
The borrower must pay fines for overdue, lost, or damaged interloans to
the District.
The District will pay any
necessary shipping costs to send items to a borrowing or lending library.
The borrowing library must pay any return postage or shipping.
Whenever possible, the
District will use Michigan’s statewide delivery service to send items to
borrowing or lending libraries outside of the District.
All interlibrary loan
requests and the use of materials obtained through interlibrary loan are subject
to established interlibrary loan guidelines, policies and agreements.
The District adheres to the guidelines set forth in The Michigan
Interlibrary Loan Code: Protocols and Guidelines, a report of the Statewide
Interlibrary Loan Protocol Committee.
A copy of this document is available for review by contacting the
District Director.
Damage due to negligence,
improper use, rough handling, and other causes not attributed to normal wear is
the responsibility of the borrower, who will be charged for the damage.
If the library must send
material in for repair, the borrower will be charged the cost of the repair and
any costs for shipping and handling.
If library staff performed the repair, the cost for staff time and the supplies
used for the repair will be charged to the borrower.
Borrowers are not permitted to perform repairs on library materials,
attempt repairs, or formally or informally contract with others to perform the
repairs.
If material cannot be
repaired, or if the cost of the repair is greater than the replacement cost, the
charge to the borrower will be the same as if the material is lost.
If the borrower pays the fee for damage that cannot be repaired, the
borrower has the option of keeping the material.
Final determination if the material should be repaired rests with the
District Director.
If a borrower reports
material as lost, the borrower will be charged a fee equal to the retail price
of the material at the time it is reported as lost.
If a current retail price cannot be determined, the borrower will be
charged a fee based on the cost at the time the library acquired the material.
In addition to the cost fee a processing and handling fee of $5.00 will
be charged to the borrower for each item lost.
Fines and fees for lost
materials are not refundable.
The District is not
obligated to replace material after it is lost and a fee is charged.
The charges are considered compensation for the lost material.
The library can determine that material is lost if the borrower has not
returned it within 42 days of the due date.
A receipt for fees or fines
paid will be issued to any borrower who requests it.
Money collected by branch
libraries for lost or damaged material owned by the District Library is sent to
the District Library at least once per month, with the amount indicated on a
receipt form.
Borrowers may not replace
lost or damaged materials by purchasing or otherwise obtaining new or used
copies for the purpose of reducing or eliminating fines or fees.
Borrowed material is
considered overdue if it is not returned to the library on or before the due
date. Overdue fines begin to
accumulate the day after the due date, to a maximum fine per item.
Material will have a due date receipt or other notification of the due
date. Since a due date receipt is
used for multiple transactions, it is likely to have more than one due date.
Overdues are $.10 per day
for District owned materials. The
maximum fine per returned item is $5.00.
A set that circulates as one
checkout is considered to be one item.
Overdue notification whether
by telephone, mail, personal contact or other method (pre-overdue notices by
e-mail are available) is a courtesy to the borrower and a reminder that material
has not been returned to the library by the due date.
The failure of a borrower to receive a reminder, or the failure of the
library to give notice of overdues, does not remove the responsibility of the
borrower to return material and/or pay accumulated fines or fees.
Library staff has the
authority to refuse to loan materials if there is documentation that the
borrower has outstanding overdues, owes fines or fees, or does not present a
valid library card. Borrowing
privileges are restored when a borrower returns any overdues and pays all
outstanding fines or fees.
Materials returned to
library book drops are considered returned the day the book drop was last
emptied by branch library staff.
Branch library staff should empty book drops at least one time each day the
library is open to the public. Using
library book drops does not cancel the responsibility of the borrower for
overdue fines.
Borrower registration
information and borrowing records are confidential information and protected by
Michigan and Federal Law. A parent
or legal guardian may request the titles of overdue materials borrowed by
his/her child if the parent or legal guardian was the signer of the registration
form allowing the child to get a library card.
A receipt for return of
library materials will be issued to any borrower who requests it.
Items belonging to other
libraries or items not catalogued by the District may have different overdue
procedures and costs.
It is the responsibility of
the Iosco-Arenac District Library to satisfy the diverse reading and listening
needs and interests of the community through the selection, acquisition, and
organization of library materials and to provide skilled guidance in the use of
materials.
The District Library does
not attempt to promote any beliefs or points of view but recognizes its
responsibility to attempt to provide materials representing all points of view.
The District Library serves many and varied groups of people.
It cannot sacrifice the interests of others in order to satisfy any one
group or person.
Responsibility for selection
of library materials is vested in the District Director.
However, the Director may delegate, to library staff or other individuals
as are qualified by reason of training or education, the authority to interpret
and guide the application of the policy in making day-to-day selections.
Overall selection and final
determination of all library materials within the District Library rests within
the framework of policies determined by the District Library Board of Trustees.
Based on the services it is
expected to perform, the District Library provides circulating, reference and
research materials for the general public.
Special collections, in depth, are maintained when indicated by the
community and where budget, storage and housing space permits.
The following guidelines are
used to determine selection:
Contemporary
significance or permanent value
Accuracy
Authority,
reputation and significance of author
Price, format,
and ease of use
Scarcity of
information in the collection
Availability of
information elsewhere
Demand
Budget
Textbooks are not normally
purchased except when information is not available in another resource.
Videos and DVDs are not
purchased by the District. Individual branch libraries do maintain local
collections of gift videos and DVDs.
Guidelines for the
de-selection (withdrawal from the collection) of materials are the same as for
selection and also include:
Physical
condition
People with objections or
complaints may obtain a “Request for Reconsideration of Library Materials” form
by contacting the District Director in writing.
Library staff should not
attempt to act “in loco parentis” (in the place of the parent).
It is the parent’s or legal guardian’s right and responsibility to
control or monitor the reading, viewing or listening of his/her child.
Parents and legal guardians are encouraged to accompany their children
when they use materials and computers in the library.
Filtering will be installed
on all Internet workstations in a “good faith” effort to comply with the
Children’s Internet Protection Act (CIPA) and Michigan’s Public Act 212 of 2000.
If and when CIPA and PA 212 of 2000 permit, adults may request that the
filtering be temporarily disabled.
Information on CIPA and PA 212 of 2000 may be requested by contacting the
District Director.
The District Library accepts
gifts of books and other library materials but reserves the right to evaluate
and dispose of donations in accordance with the criteria applied to purchasing
and selection. Gifts and donations
that do not meet with District policies and objectives may be refused, given to
a branch library “Friends” organization for a book sale, or used for outreach
collections. No conditions may be
imposed by the giver/donor after acceptance of the gift or donation by the
District Library.
District or branch library
staff will not attempt to determine or appraise the value of donated materials
but will issue, upon request, a receipt for the number and type of donated
materials.
When the District Library
receives a monetary gift for the purchase of materials for the Library, the
District Director will determine selection after consultation with the giver.
Upon request, the name of the giver or the person memorialized, or both,
will be entered on a gift plate. A
letter of receipt will be issued for all monetary gifts to the District Library.
Telefacsimile (Fax) Machines-The
District Library purchases and maintains fax machines at Library Branches
primarily for Library use. Public
use of the fax machines is permitted if the local financial authority permits
it. Only library staff is authorized to
operate District-owned fax machines.
Sending a Fax
If permitted, the local
financial authority that pays the telephone bill determines the fee charged.
Money collected by the Branch Library for sending a fax is sent to the
local financial authority and not to the District Library.
Receiving a Fax
If the local financial
authority permits public use of the fax machine, library staff collects a fee of
$1.00 per page received. Money
collected for receiving a fax is sent to the District Library at least once a
month, with the amount indicated on a receipt form.
Fax as a Copier
If the local financial
authority permits public use of the fax machine, library staff will collect a
fee of $.35 per page copied. Money
collected for using the fax machine as a copier is sent to the District Library
at least once a month, with the amount indicated on a receipt form.
Photocopier Machines-Where a District-owned photocopier is available; the fee for copying is
$.10 per page copied for black and white copies.
Money collected for using the photocopier is sent to the District Library
at least once a month, with the amount indicated on a receipt form.
Only library staff may operate a District-owned photocopier.
The photocopier at District Headquarters
is not available for public use.
If the local financial
authority or an outside vendor owns the photocopier machine, the owner
determines fees and operation.
All photocopying is subject
to copyright laws and restrictions.
Computers-The
District Library provides computer workstations for staff and public use.
Computer printing from District-owned and supplied printers is $.10 per
page for black and white copies, and $.50 per page for color copies.
Money collected for using District-owned and supplied computer printers
is sent to the District Library at least once a month, with the amount indicated
on a receipt form.
Branch library staff must
report all hardware, software, Internet provider and patron “problems” with any
computers to the Iosco-Arenac District Library Director or to the Director’s
designated “technical support” person.
Internet Workstations-Internet
workstations are provided for public access during normal library branch hours
with the exception of the last 15 minutes of the operating day.
Use of these workstations (including time limits) is governed by written
guidelines.
No one under the age of 18
will be allowed to operate, or accompany anyone operating, the public access
Internet workstations without the staff-witnessed, written permission of a
parent, legal guardian, or a responsible adult appointed by the parent/legal
guardian. The parent, legal
guardian, or parent/legal guardian appointed responsible adult must personally
present written proof of identity to obtain permission for a minor to use a
public workstation for Internet access.
In some unusual situations, a stamped notarized statement may be
substituted when a parent or legal guardian cannot be present to give written
permission.
To access the Internet, a
parent, legal guardian, or a parent/legal guardian-appointed responsible adult,
must accompany children under the age of 12.
Children under the age of 12
may use the computers in the CHILD profile (the CHILD profile does not allow
Internet access) without an accompanying adult but still must have a membership
form.
Children accessing the
Internet without permission will have their computer privileges lost for a
specified period of time identified in the guidelines.
Filtering will be installed
on all Internet workstations in a “good faith” effort to comply with the
Children’s Internet Protection Act (CIPA) and Michigan’s Public Act 212 of 2000.
If and when CIPA and PA 212 of 2000 permit, adults may request that the
filtering be temporarily disabled.
Information on CIPA and PA 212 of 2000 may be requested by contacting the
District Director.
Internet workstations
located in District Headquarters offices are for staff use only.
The Iosco-Arenac District
Library Administrative Office (also referred to as District Headquarters) does
not operate as a Public Library site.
Appointments may be made by contacting District Headquarters staff in
writing or by telephone, fax, or e-mail.
Business hours are Monday-Friday from 8:00 a.m.-4:30 p.m.
The Iosco-Arenac District
Library was established as a District Library November 1, 1990.
The District Library operates in accordance with Michigan Public Act 24
of 1989 (District Library Establishment Act) and Michigan Public Act 265 of 1988
(District Library Financing Act), as well as being governed by various State and
Federal laws, regulations, and rules.
The District Library Board of Trustees is comprised of eight County
Commission-appointed Board members (four from Arenac County and four from Iosco
County). The District Library Board of Trustees has established written bylaws.
The District Library Board of Trustees meets at least ten times per year.
All meetings are open to the Public as required by the Open Meetings Act.
For more information about the District Library Board of Trustees and
State and Federal Laws governing the Iosco-Arenac District Library, contact the
District Director in writing or by telephone, fax, or e-mail.
The District Library employs
two (2) ALA/MLS (American Library Association Masters in Library Science)
degreed librarians to satisfy Michigan State Aid requirements.
One of these is the District Director.
The District Library employs
and trains staff to serve the needs of the District Library including providing
services to eight (8) library branches in the District.
The eight library branches are:
Robert J. Parks
Library (Oscoda)
East Tawas
Library
Tawas City
Library
Plainfield
Township Library (Hale)
Whittemore
Library
AuGres Library
Omer Library
Mary Johnston
Memorial Library (Standish)
Service to the library
branches includes but is not limited to:
*Revenue
Sharing of the District Millage with Units of Government Owning and Operating
Library Branches (1/2 of the Actual Amount Received) for Library Operations
*Children’s and Teen
Services and Program Coordination
*Funding for Adult Programs
*Collection Maintenance
Assistance with Selection and De-selection (Weeding), Marketing of the
Collections In-House, Repairs, and recommendations for Shelving and Display
Arrangements
*Consulting and Training
(Including Continuing Education)-Includes Funding for Travel and Lodging to
State Conferences (MLA and Rural Library Conference)
*Delivery of Materials (Mel
Delivery three days per week, Branch Library delivery two days per week, Postal
delivery for ALA and OCLC)
*Interlibrary Loan (MelCat
participant, Valley Library Consortium, OCLC, ALA)-Coordination of Borrowing and
Lending of Materials to Fill Borrower Requests (Both Statewide, National and
International)
*Ordering, Purchasing,
Cataloguing and Processing of Intellectual Property (Books, Audios, CDs,
Magazines and Local Newspapers, etc.)
*Ordering and Purchasing of
Equipment Including Computers, Scanners, Printers, Fax Machines and Photocopiers
*Ordering, Purchasing and
Delivery of Library and Office Supplies
*Preparation of Grant
Applications for Library Programs, Services and Equipment
*Reference Assistance and
Referral Where Needed and/or Requested by the Branch Library Staff
*Monthly List of New Adult
Book Titles (Fiction and Non-Fiction) Purchased by the District (Available on
the Website and E-mailed to Interested Parties)
*Statistical Recordkeeping
Including Annual State Aid Reports
*Monitor the popular media
(TV, radio, newspapers, Internet) for author tours, book discussions, upcoming
publications, readers advisory
*Substitute Staff Allowances
(Substitute Staff are District Employees)
*Technical
Assistance/Maintenance For Computers, Printers, Fax Machines and Photocopiers
(Hardware and Software)-Full-time Technical Support Staff
*Library Advocacy and
Outreach Including Advertising, Public Speaking, Monitoring Legislation Actions,
Forwarding Internet Library News, and Support of 1st Amendment Rights
*District Website
(Up-to-date Links, District Blog and Wiki, and Local Information)
*Purchase E-mail Accounts
for Branch Library Managers
*Direct Broadband Internet
Connections (T-1+ and Wireless at All Branches) and Diagnostics
*OverDrive Downloadable
Audio Book Consortium
*Troubleshooting Assistance
for Borrowers Using District Computers and District Automation (Via Telephone
and the Internet)
*Automated Circulation,
Searching, Requesting, Hold Slip Notice Production, Remote Renewals and E-mail
Notifications
*Mailed and E-mailed
Notification of Fines and Fees for Overdues to Borrowers
*Tax Form Ordering and
Distribution - Support of the Volunteer Income Tax Assistance Program (AARP)
*Primary Vendor Contact for
Supplies, Equipment and Contracted Services
*Provide the Opportunity for
Scheduled Branch Librarian Meetings at different District Library Locations
The Policy Manual and the
Personnel Policy Manual are approved by the District Library Board of Trustees,
are given to every District Library Staff person, and are posted on the District
Website. Each library branch is
supplied with a printed copy for staff, public and volunteer use in the library
branch. Branch library copies do not
circulate. Copies of the Policy
Manual and the Personnel Policy Manual may be requested from the District
Director at a charge of $.25 per page.
All purchases with an
estimated total cost of over $10,000 require formal competitive sealed bids.
The District Library Board of Trustees shall award the bid.
All sealed bid solicitations shall be advertised publicly including at
least once in a newspaper of general circulation at least fourteen (14) days in
advance of the date announced for the opening of the bid unless time limitations
prohibit.
All purchases with an
estimated total cost between $5,000 and $10,000 require written quotations from
at least three (3) prospective vendors, if available.
The District Director shall approve the purchase.
All purchases estimated
under $5,000 are to be purchased using the best judgment of the District
Director or designated purchasing agent as to source of supply based on the best
available information. This may
include quotations, either in person, in writing, by telephone, fax or e-mail,
from at least three prospective vendors, if available.
All purchases made under a
cooperative program with another government entity, such as a library
cooperative or a governing unit operating a branch library, may be exempt from
competitive bidding requirements, as the bidding process may have been
previously completed under their policies.
The competitive bidding
process shall be waived when there is only one known supplier, such as a vendor
supplying for the District Library’s chosen automation system.
When there is a threat to
health, safety or welfare, the District Library may make emergency purchases,
following the purchase policy as closely as possible under the circumstances.
If such a situation happens, then written justification shall be
submitted to the District Library Board of Trustees.
Registration
for conferences,
Travel expenses
as authorized by the District Director,
Pre-paid
purchases of goods and services as authorized by the District Director,
Emergency
vehicle repairs, and
Other
transactions of expediency subject to prior approval of the District Director.
All other District staff
authorized to use the credit cards must return them to the Administrative
Assistant /Bookkeeper when a transaction is completed.
All District staff and/or officers of the District Library Board may at
some time need to make purchases for the District Library.
The ultimate responsibility
for credit card issuance, accounting, monitoring, purchasing, and retrieval
rests with the District Director.
The Administrative Assistant/Bookkeeper for the District will collect and
maintain records of all credit card purchases including invoices, receipts and
statements. The employee or District Library Board officer who has a District
Library credit card in his/her possession is responsible for:
Submitting all receipts and
invoices when a transaction is completed,
Immediately notifying the
District Director in the event that a credit card is lost or stolen, and for
Returning the credit card
upon the termination of his/her employment or service in office.
All credit card purchases
will be paid in full within thirty (30) days of statement issuance and upon
review and approval of the District Director.
The total combined
authorized credit limit of all credit cards issued to the Iosco-Arenac District
Library shall not exceed five percent (5%) of the total budget.
Any unauthorized use of a
District Library credit card shall be subject to disciplinary measures
consistent with Federal and State law.
Branch Library Cash-on-Hand-The
District Library provides $30 per branch library for making change.
The Iosco-Arenac District
Library, being a public institution, depends upon the trust of its constituents
to fulfill its mission. The patrons
of the District Library have a right to expect, that in fulfilling its mission,
the District Library and its employees, trustees, and officers will perform
their duties honestly, efficiently and economically.
All District Library officials and employees must avoid conflicts between
their private interests and those of the general public they serve.
Therefore, an official, director, trustee or employee of the Iosco-Arenac
District Library:
Shall not
solicit, accept or receive, either directly or indirectly, any gift whether in
the form of money, service, loan, travel, entertainment, hospitality, goods or
promise, or in any form, under circumstances in which it can be reasonably
inferred that the gift is intended to influence him/her in the performance of
their official duties or is intended as a reward for any official act on their
part,
Shall not use,
or attempt to use, their official position to unreasonably secure, request or
grant, any privileges, exemptions, advantages, contracts, or preferential
treatment for themselves or anyone else,
Shall not use
information, which by law or policy is unavailable at the time to the general
public, to further the private economic interest of themselves or anyone else,
Shall not
participate, as an agent or representative of the District Library, in
approving, disapproving, voting, abstaining from voting, recommending or
otherwise acting upon any matter in which he/she has a direct or indirect
financial interest without disclosing the full nature and extent of their
interest,
Shall not
engage in or accept employment or render services for a private or public
interest when that employment or service is incompatible or in conflict with the
discharge of the official or employee’s official duties or when that employment
may tend to impair his/her independence of judgment or action in the performance
of official duties,
Shall not
engage in a business transaction in which the public, city official, or employee
may profit from his/her official position or authority or benefit financially
from confidential information which he/she has obtained or may obtain by reasons
of that position or authority,
Shall not
suppress any District Library report, document or other information available to
the general public because it might tend to affect unfavorably their private
financial or political interest,
Shall not,
directly or indirectly, make use of or permit others to make use of Library
property of any kind for purely personal gain.
The Policy Manual is subject
to change only upon formal approval of the District Library Board of Trustees at
a regular or special meeting subject to the Open Meetings Act.
Where the District Library
does not manage the personnel and the overhead operational costs of the Branch
Library or determine the Branch Library hours of operation, the local financial
authority must be contacted for policies specific to that Branch Library.
Approved and Adopted at the Regular Board Meeting of the
Effective January 13, 2011