IOSCO-ARENAC DISTRICT LIBRARY
MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING
Place: Iosco-Arenac District Library Administrative Headquarters
Date: September 9, 2010
Present: Dan Stock, Rick Rockwell, Paul Michalke, Tara Western, Eileen Rudzinski, Karen Strughold, Phyllis Klender, Stephanie Olson and Diane Bushman
Absent: Jerry Brown
ITEM 1. CALL TO ORDER
Chairperson Klender called the meeting to order at 4:34 p.m.
ITEM 2. APPROVAL OF THE AGENDA.
Director Olson requested that 10B. Strategic Plan 2011-2013 (Draft) be removed from the agenda.
Stock moved and Rudzinski seconded approval of the agenda, as amended. Motion carried.
ITEM 3. PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS
PUBLIC HEARING FOR MILLAGE RATE AND 2011 BUDGET
Klender reported that Omer will be having a Commercial Fishery program on September 16, 2010 and Ric Mixter will be presenting a program on November 8, 2010. The Friends of the Mary Johnston Memorial Library helped pack and unpack books for the space planning project. They will be having a used booksale at the Harvest Bazaar on October 9th. Western reported that the Tawas City Library Friends are having three gardening workshops starting on September 25th. They will be having their last summer booksale on October 16th. Every Tuesday in October the Friends, in conjunction with the District, will be offering a Tails to Tales program where children can come into the library and read to two therapy dogs. Western said that the Booked4Lunch program was very successful, with an average of 37 participants per program. The Friends hope to have an open house to unveil the renovations at the Tawas City Library. Rudzinski said that the Friends of the Plainfield Library are sponsoring a program on the History and Ceremony of Herbal Tea on October 7th from 1:00 to 3:00 pm. She reported that they made $1,300 on their recent booksale. Stock said that the Huron Shores Genealogy Society and the Friends of the Whittemore Library are sponsoring a Genealogy Workshop on September 11th from 10:00 am to 2:00 pm.
Chairperson Klender opened the Public Hearing for Millage Rate and 2011 Budget at 4:50 pm. Director Olson presented the L-4029 Form-Approval of Millage Rate to the Board for signatures.
Rockwell moved and Michalke seconded to authorize the Board Chairperson and Secretary to sign Form L-4029 with millage information provided by County Equalization, to collect the maximum millage allowable. A roll call vote was taken as follows: Brown, absent; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye. Motion carried.
Olson noted that the Board received a preliminary 2011 Budget for review.
Chairperson Klender closed the Public Hearing for Millage Rate and 2011 Budget at 4:52 pm.
ITEM 4. BOARD COMMENTS
Rockwell said that he talked to the Omer Librarian about their new facility. She told him that their goal is to move into the new space in October, but they need more shelving. Olson said that there is excess shelving in Plainfield that can be used in Omer until new shelving can be purchased.
ITEM 5. APPROVAL OF THE MINUTES OF THE AUGUST 12, 2010 REGULAR MEETING
Stock asked if the Whittemore drop box was interior or exterior. Olson said that it has an exterior slot to put the books in but the storage section is inside the library, similar to a bank night deposit box.
Stock moved and Michalke seconded approval of the minutes of the August 12, 2010 Regular Meeting. Motion carried.
ITEM 6. TREASURER’S REPORT
Stock asked if any unused 2010 Space Planning funds would be carried over to the 2011 budget. Olson said that all funds had to be used in calendar year 2010 and any unused funds would not be carried over.
Rockwell moved and Western seconded approval of the August 31, 2010 Treasurer's Report. A roll call vote was taken as follows: Brown, absent; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye. Motion carried.
ITEM 7. RATIFICATION OF BILLS
Rockwell moved and Rudzinski seconded ratification of voucher #10-23 dated August 19, 2010 in the amount of $21,983.91, voucher #10-24 dated September 2, 2010 in the amount of $13,858.45 and voucher #10-25 dated September 16, 2010 in the amount of $52,733.59. A roll call vote was taken as follows: Brown, absent; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye. Motion carried.
ITEM 8. DIRECTOR’S REPORT
Director Olson noted that circulation is up again although computer usage is down slightly. She thinks that the reason for the drop in computer usage is that more people are using WiFi with their laptops. Olson said that she received an e-mail stating that the BTOP (stimulus money) will approve the District's application for twelve computers, although formal approval has not been received as of this date. She gave John Cargo, Technology Coordinator, the go ahead to spec out five budgeted computers (exclusive of the twelve BTOP computers). Three steel server cabinets have been ordered for Standish, Omer and Tawas City. These cabinets will house and protect the new UPN mini-servers while providing counter space for the libraries. Olson said that these UPN mini-servers will allow the branch libraries to stay online even if the electricity at Headquarters is interrupted, in addition to increasing the computer speed at the branches. Deployment of the UPN units caused the District to exceed their bandwidth limit and, thus, be charged for the excess bandwidth by Merit. Olson said that Cargo is taking steps to prevent this from happening in the future. Stock asked about the most frequent wireless bandwidth users on the Wireless Usage report. Olson said that she believes that some people that live and/or work close to the library are hooking into our WiFi from their home. The bandwidth is throttled so that outside users will not interfere with District computers and automation.
ITEM 9. OLD BUSINESS
9A. HORIZON, MERIT, USF and MELCAT UPDATES
Director Olson said that it sounds like the new VLC Director is not going to pursue changing to a new automation program on the previously anticipated timeline. She said that there is a new liaison person for Merit Network . Olson reported that all USF work is done until the next round. Olson said that there is nothing new to report from State Librarian, Nancy Robertson on what changes can be anticipated on Mel and MelCat.
9B. ACTIVITIES REPORT ON SPACE PLANNING PROJECT
Director Olson reported that the Standish project is almost done. The shelves have been moved with the help of the Friends packing, unpacking and arranging books. The carpet underneath the shelving is in good shape and looks almost the same as the carpet that was showing. John Cargo will be placing the computers on the new carrels, but will wait to finish the wiring until the new server storage cabinet arrives. Olson said that the original space planning drawings for Standish were for a 29 ft. wide building, but the building is actually 28 ft. wide. She said that Tim's Cabinets was very good about working with her to make modifications for this difference. Olson said that Tim's Cabinets does slatwall, so when all the bills are received, she is going to see if enough funds are left to put in some slatwall. Olson said that she completed and sent out the RFP and it is available for the Board to see, if they desire.
9C. SEPTEMBER MILLAGE DISBURSEMENT
Director Olson said that because Iosco County disbursed all of their millage funds to the District early in the year, the Iosco County libraries will not be receiving any distribution checks in September. A letter explaining this will be mailed to them in lieu of the usual check.
Rudzinski moved and Michalke seconded approval of the disbursement of millage funds to two branch units of government as listed on the bill listing of September 16, 2010 and for Standish which remains District managed. A roll call vote was taken as follows: Brown, absent; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye. Motion carried.
ITEM 10. NEW BUSINESS
10A: APPROVE AND SIGN L-4029
Board approval and authorization of signatures was addressed in the Public Hearing earlier in the meeting.
ITEM 11. ITEMS FOR NEXT AGENDA.
Add: Strategic Plan 2011-2013 Draft
Reappointment of Two Board Members
ITEM 12. ADJOURNMENT
Western moved and Rudzinski seconded to adjourn this meeting at 5:22 p.m. Motion carried.