IOSCO-ARENAC DISTRICT LIBRARY
MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING
Place: Iosco-Arenac District Library Administrative Headquarters
Date: September 13, 2012
Present: Dan Stock, Rick Rockwell, Paul Michalke, Tara Western, Eileen Rudzinski, Karen Strughold, Phyllis Klender, Jerry Brown, Stephanie Olson and Diane Bushman
ITEM 1. CALL TO ORDER
Chairperson Klender called the meeting to order.
Rockwell moved and Rudzinski seconded to open the Public Hearing on Budget and Millage Rate at 4:35 p.m. Motion carried.
No public present.
Brown moved and Rudzinski seconded to close the Public Hearing on Budget and Millage Rate at 4:36 p.m. Motion carried.
ITEM 2. APPROVAL OF THE AGENDA.
Rudzinski moved and Brown seconded approval of the agenda. Motion carried.
ITEM 3. PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS
Western reported that the Tawas City Library Friends will be having a booksale on September 22, 2012. The proceeds will go toward their Author Quest scholarship program. She said that the fireplace that the Friends purchased has been installed. The City of Tawas City has given TCLF permission to remodel the library bathrooms. They plan to start this project in October. The Friends painted the fence in front of the building. They will continue to help Dan Stock with the AARP tax preparation in 2013 even though this service will be moved to a different location. TCLF will be presenting a murder mystery fundraiser on January 14, 2013. Stock reported that the Huron Shores Genealogy Society will be offering a beginning genealogy class on September 15th at the Robert J. Parks Library. Klender reported that the Friends of the Mary Johnston Memorial Library will be having a booksale at the bakery during Depot Days on October 6th. They are sponsoring a drawing for free pizzas during the month of September for Library Card Signup Month. They will be offering the Reading with Paws programs on Wednesdays during the month of October.
ITEM 4. BOARD COMMENTS
Western thanked Olson for the munchies she provided for the meeting. Western questioned the importance of circulation numbers for the branch libraries. Olson replied that these numbers are required in the State Aid Report and they are included in the District's Annual Report. She said that frequently the branches report these numbers to their unit of government.
ITEM 5. APPROVAL OF THE MINUTES OF THE AUGUST 9, 2012 REGULAR MEETING
Rockwell moved and Stock seconded approval of the minutes of the August 9, 2012 Regular Meeting. Motion carried.
ITEM 6. TREASURER’S REPORT
Rudzinski moved and Western seconded approval of the August 31, 2012 Treasurer's Report. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye. Motion carried.
ITEM 7. RATIFICATION OF BILLS
Brown moved and Michalke seconded ratification of voucher #12-24 dated August 16, 2012 in the amount of $15,263.79, voucher #12-25 dated August 30, 2012 in the amount of $17,377.05, voucher
#12-26 dated September 13, 2012 in the amount of $23,791.74 and voucher #12-27 dated September 20, 2012 in the amount of $33,653.34. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye. Motion carried.
ITEM 8. DIRECTOR’S REPORT
Olson said that she was invited to the Tawas Area Schools to do three informational sessions about MeL Databases. About seventy teachers attended these workshops.
ITEM 9. OLD BUSINESS
9A. HORIZON, MERIT, USF and MELCAT UPDATES
Director Olson reported that she still hasn't heard anything about the Universal Service Fund grant. She said that Merit has started the fiber project at the branch level. John Cargo is going to each branch as the work is being done to be able to answer any questions the technicians may have. Merit will not activate the fiber until all locations in this corridor are completed. Olson said that MelCat continues to grow.
9B. UPDATE ON BRANCH $10,000 PROJECTS AND ADULT PROGRAM GRANTS
Director Olson reported that the Omer ladies bathroom project bid has been awarded to a contractor. She has been assured that this project will be completed by the November 1st deadline. Posters have been ordered for East Tawas and Tawas City. The painting project for Standish will be started this weekend. As soon as this is completed, she will be contacting Tim's Cabinets for trim work and will try to get the flooring in the utility room and staff lounge replaced. Rockwell asked about removal of the dying ash trees at the Standish Library. Olson said she believes this is the responsibility of the City of Standish, MDOT, or Drain Commission, not the library. Director Olson said that she attended the "Eating Well for $2 a Day" program offered at Whittemore. She said it was a great program and had about 28 attendees. She would recommend this program for other branches looking for ideas. She also attended and was pleased with the "Ladies of the Lights" program in Omer.
9C: REVIEW IDEAS FOR PUBLIC RELATIONS
Nothing new at this time.
ITEM 10. NEW BUSINESS
10A: SEPTEMBER MILLAGE DISTRIBUTION
Stock moved and Michalke seconded approval of the disbursement of millage funds to seven branch units of government as listed on the bill listing of September 20, 2012 and for Standish which remains District managed. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye. Motion carried.
10B: APPROVAL OF THE L-4029 FORM AND REVIEW OF 2012 BUDGET
Director Olson presented the L-4029 Form-Approval of Millage Rate to the Board for signatures and a draft of the 2013 Budget for Board review. Rudzinski asked why there was a large increase in the Repair and Maintenance: Contractual budget for 2013. Olson replied that most of the shelving and furniture has already been purchased with the District funds. Now these funds will primarily be spent on building improvements which would fall under the Repair and Maintenance: Contractual line item. There was discussion about whether or not we will be required to have full insurance coverage on the old delivery van. Olson said that she would check with our insurance agent.
Rockwell moved and Rudzinski seconded to authorize the Board Chairperson and Secretary to sign Form L-4029 with millage information provided by County Equalization to collect the maximum millage allowable (0.4912) and to distribute said form to units of government, as required. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye. Motion carried.
10C. REQUEST FOR DATE CHANGE FOR NOVEMBER BOARD MEETING TO NOVEMBER 15
Director Olson requested that the November Board meeting be changed to November 15, 2012 due to a schedule conflict with the MLA Annual Conference.
Rudzinski moved and Rockwell seconded to change the November 8, 2012 Board meeting to November 15, 2012 at the Administrative Headquarters. Motion carried.
ITEM 11. ITEMS FOR NEXT AGENDA.
Delete: GASB Changes
ITEM 12. ADJOURNMENT
Brown moved and Western seconded to adjourn this meeting at 5:35 p.m. Motion carried.