IOSCO-ARENAC DISTRICT LIBRARY

MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING

Place:     Mary Johnston Memorial Library

Date:      August 9, 2012

Present:  Dan Stock, Paul Michalke, Tara Western,  Jerry Brown, Karen Strughold,  Phyllis Klender, Eileen Rudzinski (arrived 4:50 pm), Rick Rockwell, Stephanie Olson and Diane Bushman

Absent:   None

ITEM 1.     CALL TO ORDER

Chairperson Klender called the meeting to order at 4:35 p.m.

ITEM 2.     APPROVAL OF THE AGENDA.

Michalke moved and Western seconded approval of the agenda.  Motion carried.

ITEM 3.     PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS

Arenac County Commissioner, Virginia Zygiel was present.  Western reported that 7 members of the Tawas City Library Friends helped at Tawas Uncork'd, a wine tasting fundraiser sponsored by the Friends of the East Tawas Library.  She said the TCLF painted and purchased flooring for the study room and back halls in the library.  They purchased a $200 ad in the Tawas Bay Players program and renewed their membership with the Tawas Area Chamber of Commerce.  Western said that the city re-sided the outside of the building so the Friends will be remounting the outside lettering.  Klender said the the Friends of the Mary Johnston Memorial Library had small turnouts at their readings at the Arenac County Fair so will probably not do it next year, but the response to handing out used largeprint books on Senior Day was positive.  Klender said that Pamida donated all remaining books from their closed store to the Friends which will go in their Sidewalk Days booksale on Saturday.

ITEM 4.      BOARD COMMENTS

Brown congratulated Lynne Bigelow on the excellent job she did on the Summer Reading Program.  Strughold commended the District staff on the job well done with the recently passed millage issue.

ITEM 5.     APPROVAL OF THE MINUTES OF THE JULY 12, 2012 REGULAR MEETING

Klender noted a missing "to" in the Director's Report portion of the minutes.

Brown moved and Western seconded approval of the minutes of the July 12, 2012 Regular Meeting, as corrected.  Motion carried.

ITEM 6.     TREASURER’S REPORT

Stock moved and Michalke seconded approval of the July 31, 2012 Treasurer's Report.  A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, absent; Stock, aye; Western, aye; Strughold, aye; Klender, aye.  Motion carried.

ITEM 7.      RATIFICATION OF BILLS

Brown moved and Rockwell seconded approval of voucher #12-21 dated July 19, 2012 in the amount of $23,832.05, voucher #12-22 dated August 2, 2012 in the amount of $17,330.27 and voucher #12-23 dated August 16, 2012 in the amount of $15,056.93.  A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, absent; Stock, aye; Western, aye; Strughold, aye; Klender, aye.  Motion carried.

ITEM 8.      DIRECTOR’S REPORT

Director Olson reported that second disbursements of State Aid and Iosco  County Penal Fines have been received. 

ITEM 9.   OLD BUSINESS

9A.          HORIZON, MERIT, USF AND MELCAT UPDATES  

Director Olson reported that there is still no word from USF on their funding.  She said that MelCat is continuing to grow.  Olson said that the District is now set up with Horizon's social library.  This allows patrons to search the catalog, request books, and view their account through Facebook.   Olson said that Merit has been doing preliminary work to get fiber to the library building in Omer.

9B.          UPDATE ON BRANCH $10,000 PROJECTS

Director Olson let Terri at the Tawas City Branch know that she still has about $2,000 to spend.  Terri was interested in a Walker System, which would fall under the "artwork" category approved by the Board.  Olson said that the bids that Omer received on their bathroom project were rejected, so they will have to re-bid the project.  At this point, Omer will probably remodel just the ladies restroom.  Olson said that AuGres and East Tawas are both looking at some artwork ideas.  Olson just put out a pre-bid conference meeting notice for painting contractors to paint the interior and stain the exterior of the Standish Library.

9C.          REVIEW IDEAS FOR PUBLIC RELATIONS

A suggestion was made to publish a "Thank You For Your Support" ad in the newspapers.  Olson said that she was considering taking advantage of the post office's "Every Door Direct Mail" service to send out an ad combined with a survey with a drawing for a prize for respondents.  Olson said that she and some staff members have been discussing ways to get people to visit all of the branch libraries.  They were thinking about getting a transit bus to transport people and each branch would have a little gift for each participant.  However, this would be problematic for going between the two counties.  Klender wondered if there was a way to get people to use their own transportation.  Western suggested spreading it over a week during National Library Week in April.  Rockwell suggested having a booklet or passport that can be stamped at each branch.  After discussion, it was determined that it might be best to have it last for 1-2 weeks during April and that anybody with stamps from all eight libraries would be eligible to be entered into a drawing for a  prize (Shell gift card? Kindle?).  Klender, Rudzinski, Olson and Bushman will work on this project as an ad hoc committee.

9D.          SURPLUS SALE REPORTS

Director Olson reported that income from the surplus sale was $402.  Everything sold except for 2 computer tables, a tractor-feed rack for a typewriter and seven barcode scanners.

ITEM 10. NEW BUSINESS

10A:     BUDGET COMMITTEE REPORT

Director Olson reported that she presented the 2012 Adjusted Budget and 2013 Budget with notes to the Budget Committee.  The committee were pleased with the budgets.  Barring any unforeseen circumstances, the same budget will be presented at the Public Hearing in September.

10B:     BALLOT RESULTS

Director Olson gladly happily ecstatically reported that the millage passed in the August primary with an unofficial count as follows:  Iosco County had 2,575 Yes votes and 1,111 No votes and Arenac County had 1,111 Yes votes and 968 No votes for a total of 3,887 Yes and 2,079 No.

ITEM 11. ITEMS FOR NEXT AGENDA.

No changes

ITEM 12. ADJOURNMENT

Western moved and Brown seconded to adjourn the meeting at 5:25 p.m.  Motion carried.

Respectfully submitted,

Diane Bushman

Recording Secretary