IOSCO-ARENAC DISTRICT LIBRARY

MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING

Place:       Tawas City Library

Date:       June 9, 2011

Present:  Dan Stock,  Eileen Rudzinski, Phyllis Klender, Karen Strughold, Paul Michalke, Rick Rockwell,  Tara, Western, Jerry Brown, Stephanie Olson and Diane Bushman

Absent:    None

ITEM 1.     CALL TO ORDER

Chairperson Klender called the meeting to order at 4:34 p.m.

ITEM 2.     APPROVAL OF THE AGENDA

Western moved and Brown seconded approval of the agenda.  Motion carried.

ITEM 3.     PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS

Arenac County Commissioner, Virginia Zygiel was present.  Western welcomed everybody to the Tawas City Library.  She pointed out the library furniture purchased and improvements made by the Tawas City Library Friends.  She reported that TCLF will be collaborating with the Friends of the East Tawas Library on Booked4Lunch again this summer.  Western said that Junk in the Trunk and Booksale made over $400.  She said that the Friends will be sponsoring a local child to attend Author Quest, a writing camp put on by Jonathan Rand.  Klender reported that seven of the  Friends of the Mary Johnston Memorial Library marched in the Standish Loyalty Day parade.  They are going to order sweatshirts and T-shirts for the Friends.  They are working with the Arenac County Fair Board to have a reading program during the fair.

ITEM 4.      BOARD COMMENTS

Brown commented that the renovations of the Tawas City Library look great.  Western commented that she has a problem with the branch librarians that automatically renew books for patrons when they are first checked out.  She said that this practice makes new and popular books unavailable to other readers for a longer period of time.

ITEM 5.     APPROVAL OF THE MINUTES OF THE MAY 12, 2011 REGULAR MEETING 

Stock moved and Rudzinski seconded approval of the minutes of the May 12, 2011 Regular Meeting.  Motion carried.

ITEM 6.     TREASURER’S REPORT

Western moved and Brown seconded approval of the May 31, 2011 Treasurer's Report.    A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye.   Motion carried.

Olson requested an increase in the amount in the petty cash drawer from $50 to $100.  She said that with the increased mailing of interloan books through the postal service, there have been times when the petty cash drawer has been depleted.

Rockwell moved and Stock seconded to increase the amount in the petty cash drawer from $50 to $100.    A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye.   Motion carried.

ITEM 7.      RATIFICATION OF BILLS

Brown moved and Michalke seconded ratification of voucher #11-15 dated May 26, 2011 in the amount of $15,456.70, voucher #11-16 dated June 9, 2011 in the amount of $22,058.55, and voucher #11-17 dated June 16, 2011 in the amount of $15,424.76.   A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye.   Motion carried.

ITEM 8.      DIRECTOR’S REPORT

Director Olson reported that the District is in the process of acquiring Ancestry.com (a genealogy database).  She is waiting for a reply from MeL to see if they are going to purchase it.   If not, the District will go ahead and get a one year subscription for a cost of $1610.  It will be available to our patrons only from the library public-use computers, not from their home computers.  Olson said that she asked the branch librarians if any of them would like a license to show movies in their library.  Plainfield was the only branch that was interested, so the District purchased a one-year movie license for the Plainfield Branch with the understanding that they would show a minimum of five movies during the year.

ITEM 9.   OLD BUSINESS

9A.          HORIZON, MERIT, USF AND MELCAT STATUS UPDATES

Director Olson reported that Horizon upgrade went well on May 25, 2011.  She said that there are a few bugs, but VLC is working on fixes.  Nothing new on Merit and MelCat.  USF has not made any commitments yet.

9B.          TECHNOLOGY PLAN APPROVAL

Director Olson distributed the 2011-2014 Technology Plan draft.  She requested that the Board take a few minutes to read and comment on it.   If it meets with their approval, she asked for a motion to approve and adopt the plan.  There was a question about wording of the section covering re-cabling of the libraries.  Olson said that she will amend it to say all future cabling projects may be outsourced to a licensed and insured professional.

Rockwell moved and Western seconded approval and adoption of the 2011-2014 Technology Plan, as amended, with the understanding that there might be some grammatical corrections and that all appendixes will be added.   A roll call vote was taken as follows:  Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, aye.   Motion carried.

ITEM 10. NEW BUSINESS

10A.        REQUEST FOR AD HOC PUBLIC RELATIONS COMMITTEE

Director Olson requested the formation of an ad hoc Public Relations Committee to devise a plan of action for general library communications and the upcoming millage campaign.  Chairman Klender appointed herself and Western to serve on an ad hoc Public Relations Committee.

ITEM 11. ITEMS FOR NEXT AGENDA.

No changes.

ITEM 12. ADJOURNMENT

Western moved and Brown seconded to adjourn this meeting at 5:28 p.m.  Motion carried.

Respectfully submitted,

Diane Bushman

Recording Secretary