IOSCO-ARENAC DISTRICT LIBRARY
MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING
Place: AuGres Community Library
Date: June 14, 2012
Present: Dan Stock, Phyllis Klender, Karen Strughold, Paul Michalke, Rick Rockwell, Jerry Brown, Stephanie Olson and Diane Bushman
Absent: Eileen Rudzinski and Tara Western
ITEM 1. CALL TO ORDER
Chairperson Klender called the meeting to order at 4:35 p.m.
ITEM 2. APPROVAL OF THE AGENDA
Brown moved and Rockwell seconded approval of the agenda. Motion carried.
ITEM 3. PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS
Arenac County Commissioner, Virginia Zygiel was present. Klender reported that the Friends of the Mary Johnston Memorial Library made 85 patriotic cards for the veteran's home for Memorial Day. She said that a lady donated a new American flag to the library. Klender said that the Backroads of Michigan program in Omer drew about 55 people. Stock reported that the Friends of the Robert J. Parks Library will be holding a booksale at Art on the Beach on June 23rd and 24th.
ITEM 4. BOARD COMMENTS
ITEM 5. APPROVAL OF THE MINUTES OF THE MAY 10, 2012 REGULAR MEETING
Rockwell moved and Michalke seconded approval of the minutes of the May 10, 2012 Regular Meeting. Motion carried.
ITEM 6. TREASURER’S REPORT
Stock moved and Michalke seconded approval of the May 31, 2012 Treasurer's Report. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, absent; Stock, aye; Western, absent; Strughold, aye; Klender, aye. Motion carried.
Olson requested two line item transfers as follows: $7,500 from Contingency to Repair and Maintenance: Contractual; and $2,500 from Contingency to Capital Outlay: Equipment Fund.
Rockwell moved and Brown seconded line item transfers of $7,500 from Contingency to Repair and Maintenance: Contractual, and $2,500 from Contingency to Capital Outlay: Equipment Fund. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, absent; Stock, aye; Western, absent; Strughold, aye; Klender, aye. Motion carried.
ITEM 7. RATIFICATION OF BILLS
Brown moved and Rockwell seconded ratification of voucher #12-15 dated May 24, 2012 in the amount of $22,549.26, voucher #12-16 dated June 7, 2012 in the amount of $23,718.70, and voucher #12-17 dated June 21, 2012 in the amount of $57,136.65. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, absent; Stock, aye; Western, absent; Strughold, aye; Klender, aye. Motion carried.
ITEM 8. DIRECTOR’S REPORT
Director Olson asked Arleen Wood, Community Liaison Librarian, to present to the Board the presentation that she will be using to promote the library to community organizations. Using a Prezi show, she highlighted the many library services available to patrons. Olson said that John Cargo is preparing an older computer to place in the Omer Library as a children's computer (not connected to the Internet).
ITEM 9. OLD BUSINESS
9A. HORIZON, MERIT, USF AND MELCAT STATUS UPDATES
Director Olson reported USF has not made any commitments for 2012 yet.
9B. UPDATES ON BRANCH $10,000 PROJECTS AND ADULT PROGRAM GRANTS
Director Olson reported Oscoda and Whittemore are completed. East Tawas has received the indoor drop box to replace the damaged one that they received. They can now continue with their other purchases. Olson said that she is pleased with the attendance at the adult programs so far this year.
9C. REVIEW IDEAS FOR PUBLIC RELATIONS (BILLBOARD REPORT AND MILLAGE FAQ)
Olson said that a billboard would cost about $350 per month (plus setup and vinyl costs) and that there were very few billboards available at this time. Rockwell gave her a couple of names to contact for other billboard companies. She said that she will look into a billboard next year. Olson gave the Board a draft of a Millage FAQ educational flyer. She said that her plans are to distribute them to the branches and hand them out a public presentations. She also wants to use them as stuffers in the Arenac Independent, Iosco County News Herald and Oscoda Press the last week of June. Stock pointed out one error on the flyer. Olson said that a second FAQ will be a modification of the one used for the original millage request. She wants to get it as a stuffer in the newspapers the last week of July. Olson said that she will be speaking to various units of government and Wood will be speaking to several local organizations about library services. Bushman distributed Share Your Library Story forms. She said that this was an advocacy effort to get patrons to tell about their favorite experiences and memories of the library. This form has been posted on the website, Facebook, and distributed to the branches. When enough stories are received, they will be posted on the website and at the branch libraries. She ask the Board to give them to people they know that might want to share their story.
9D. SURPLUS SALE UPDATE
Olson said the the surplus sale will be posted on or around June 22nd.
ITEM 10. NEW BUSINESS
ITEM 11. ITEMS FOR NEXT AGENDA.
ITEM 12. ADJOURNMENT
Brown moved and Strughold seconded to adjourn this meeting at 5:20 p.m. Motion carried.