IOSCO-ARENAC DISTRICT LIBRARY

MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING

Place:      AuGres Community Library

Date:      May 12, 2011

Present:  Dan Stock, Karen Strughold,  Paul Michalke, Rick Rockwell, Eileen Rudzinski, Jerry Brown, Tara Western, Stephanie Olson and Diane Bushman

Absent:   Phyllis Klender

ITEM 1.     CALL TO ORDER

Vice Chairperson Strughold called the meeting to order at 4:34 p.m.

ITEM 2.     APPROVAL OF THE AGENDA.

Western moved and Michalke seconded approval of the agenda.  Motion carried.

ITEM 3.     PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS

Arenac County Commissioner, Virginia Zygiel was present.  Western reported that the Tawas City Library Friends are co-sponsoring a Master Gardeners workshop on May 14, 2011.  They will be having a Booksale & Junk in Your Trunk Flea Market on May 21, 2011, as well as four booksales this summer.  She said that plans have been finalized for Booked4Lunch program starting in June.  Western reported that the Friends used Shirley Klenow memorial funds to make a plaque.  Stock reported that there will be two workshops at the Robert J. Parks Library on May 14, 2011.  One will be a genealogy workshop sponsored by the Huron Shores Genealogical Society and the other is a Master Gardeners workshop co-sponsored by the Friends of the Robert J. Parks Library and the District Library.  He also reported that the diseased ash trees in front of the library have been cut down.  Maples trees will be planted to replace them.  Director Olson said that the Friends of the Robert J. Parks Library had a booth at the business expo.

ITEM 4.      BOARD COMMENTS

Strughold said that she had the opportunity to visit the Tawas City Library recently and she is very impressed with the improvements.

ITEM 5.     APPROVAL OF THE MINUTES OF THE APRIL 14, 2011 REGULAR MEETING 

Michalke moved and Western seconded approval of the minutes of the April 14, 2011 Regular Meeting.  Motion carried.

ITEM 6.     TREASURER’S REPORT

Brown moved and Rockwell seconded approval of the April 30, 2011 Treasurer's Report. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, absent.  Motion carried.

ITEM 7.      RATIFICATION OF BILLS

Western moved and Brown seconded ratification of voucher #11-12 dated April 28, 2011 in the amount of $20,506.20, voucher #11-13 dated May 12, 2011 in the amount of $19,106.53, and voucher #11-14 dated May 19, 2011 in the amount of $15,549.36. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Strughold, aye; Klender, absent.  Motion carried.

ITEM 8.      DIRECTOR’S REPORT

Director Olson said that Carol Belson did an excellent job on the follow-up report that she submitted on the Master Gardeners program that was held in Whittemore on April 30th.  She said that they had 29 attendees at this program.  Olson reported the District has received millage funds from both Iosco and Arenac Counties in excess of what was budgeted.  She said that Bushman would be attending an informational meeting put on by the Arenac County Treasurer regarding millage chargebacks.  Rudzinski and Michalke asked questions about how eBooks through OverDrive work.  Olson and Bushman answered these questions.  Olson pointed out Arleen Wood's report on recent and upcoming programs for adults.

ITEM 9.   OLD BUSINESS

9A.          HORIZON, MERIT, USF AND MELCAT UPDATES

Director Olson reported that Horizon is going through a major upgrade on May 25, 2011.  The automation program will be down during this upgrade process.  Nothing new to report on Merit or USF.  Olson said that there have been problems with corrupted database files on MelCat.  VLC will be doing a complete database download to help MelCat determine and repair their corrupted files.

ITEM 10. NEW BUSINESS

10A:       TECHNOLOGY COMMITTEE REPORT (DRAFT)

Director Olson reported that the Technology Committee met to work on updating the Technology Manual.  She said that the goals will remain basically the same.   Rockwell said that they discussed the need for upgrades in cabling, software and hardware as well as the need to investigate Internet communications (telephone).  Olson said that there was discussion about training classes for staff and patrons.  There will soon be three branch libraries with eight public use computers each.  This will allow the District to offer various training opportunities for both in-house applications and patron classes.  She said that she will be sending the draft to the Board for review, to be approved at the June Regular Board Meeting.

10B:       TELEPHONE BOOK ADVERTISING

Director Olson presented pricing for telephone book advertising that lists the names, addresses and telephone numbers of all eight branches and Headquarters.  The cost is $67 to $87 per month depending on the phone book and type of ad.  The Board agreed that this is too expensive for such limited coverage.  It was suggested that we find other ways to get this information to the public.

ITEM 11. ITEMS FOR NEXT AGENDA.

No additions.

ITEM 12. ADJOURNMENT

Western moved and Rudzinski seconded to adjourn this meeting at 5:25 p.m.  Motion carried.

Respectfully submitted,

Diane Bushman

Recording Secretary