IOSCO-ARENAC DISTRICT LIBRARY

MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING

 

Place:      Iosco-Arenac District Library Administrative Headquarters

Date:       February 9, 2012

Present:  Paul Michalke, Karen Strughold, Rick Rockwell,  Phyllis Klender,  Eileen Rudzinski, Dan Stock, Stephanie Olson, Arleen Wood and Diane Bushman

Absent:  Jerry Brown, Tara Western

 

ITEM 1.     CALL TO ORDER

Chairperson Klender called the meeting to order at 4:30 p.m.

 

ITEM 2.     APPROVAL OF THE AGENDA

Rudzinski moved and Stock seconded approval of the agenda.  Motion carried.

 

ITEM 3.     PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS

Arenac County Commission liaison, Virginia Zygiel was present.  Stock reported that the ScanPro arrived at the Robert J. Parks Library.  He said that everybody was extremely happy with it.  Director Olson said that the Huron Shores Genealogical Society contributed about 35% of the purchase price and the Friends of the Robert J. Parks made a donation which was matched by Dan Stock.  The remainder of the cost was paid by the District.  Klender reported that for "Library Lovers Month", the Friends of the Mary Johnston Memorial Library are giving out hearts that give the recipient a chance to receive a small prize.  She said that their next booksale is March 24th & 25th and that they will again be doing gift baskets for National Library Week.  They placed an ad in the Arenac County Independent to thank AuGres Carpet for the great job that they did with the new flooring.

 

ITEM 4.      BOARD COMMENTS

None.

 

ITEM 5.     APPROVAL OF THE MINUTES OF THE JANUARY 12, 2012 REGULAR MEETING 

Rockwell moved and Rudzinski seconded approval of the minutes of the January 12, 2012 Regular Meeting.  Motion carried.

 

ITEM 6.     TREASURER’S REPORT

Stock moved and Rockwell seconded approval of the January 31, 2012 Treasurer's Report.  A roll call vote was taken as follows:  Brown, absent; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, absent; Klender, aye; Strughold, aye.  Motion carried.

 

Director Olson requested a line item transfer of $1,000 from Contingency to Employee Benefits: Retirement Contribution/Fee and budget adjustment of $4,500 from Employee Benefits: Blue Cross/Blue Shield to Payroll Expenses:  HSA Contribution.

 

 

Rockwell moved and Michalke seconded approval of a line item transfer of $1,000 from Contingency to Employee Benefits:Retirement Contribution/Fee and a budget adjustment of $4,500 from Employee Benefits:Blue Cross/Blue Shield to Payroll Expenses:HSA Contribution.  A roll call vote was taken as follows:  Brown, absent; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, absent; Klender, aye; Strughold, aye.  Motion carried.

 

ITEM 7.      APPROVAL OF BILLS

Rockwell moved and Rudzinski seconded ratification of voucher #12-03 dated January 19, 2012 in the amount of $24,204.54, voucher #12-04 dated February 2, 2012 in the amount of $14,099.19,  and voucher #12-05 dated February 16, 2012 in the amount of $28,917.40.  A roll call vote was taken as follows:  Brown, absent; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, absent; Klender, aye; Strughold, aye.  Motion carried.

 

ITEM 8.      DIRECTOR’S REPORT

Director Olson pointed out the January 2012 Circulation report.  She reported that as of this date proclamations for Library Lovers Month have been done by the Arenac County and Iosco County Board of Commissioners and the Whittemore City Council.

 

ITEM 9.   OLD BUSINESS

9A.          HORIZON, MERIT, USF AND MELCAT UPDATES

Director Olson reported that there have been problems with the new Horizon server.  VLC has been working hard to resolve these problems.  She said that Merit has been laying fiber and is getting close to working in our area.    Olson is still working on the USF 471 form.   She had nothing new to report on MelCat.

 

9B.          UPDATE ON BRANCH $10,000 PROJECTS FOR 2012

Director Olson distributed Wish Lists for the branch $10,000 projects.  She said that these lists have been sent to the two members of the Ad Hoc Committee and that they approved them.  She asked for a motion of approval knowing that the list for East Tawas may have to be revisited.

Stock moved and Michalke seconded approval of the list of 2012 Facility Improvement $10,000 Grants to Branches, as presented, with possible re-negotiations with East Tawas.  A roll call vote was taken as follows:  Brown, absent; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, absent; Klender, aye; Strughold, aye.  Motion carried.

 

9C.          APPROVE ENGAGEMENT LETTER FOR ATTORNEY RICHARD BUTLER

Director Olson presented a terms of engagement letter from Attorney Richard Butler for approval.

Rockwell moved and Strughold seconded to authorize Chairperson Klender to sign the terms of engagement letter from Attorney Richard Butler, as presented. 

A roll call vote was taken as follows:  Brown, absent; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, absent; Klender, aye; Strughold, aye.  Motion carried.

 

9D.         REVIEW OF IDEAS FOR PUBLIC RELATIONS

Director Olson reported she has staff looking for the best billboards available on which to place a District Library ad.   Klender asked if Friends groups could march in parades and hand out millage information.  Olson said that it wouldn't be a good idea, because it could be construed as campaigning.  Olson cautioned that care should be taken to not violate election law.

 

ITEM 10. NEW BUSINESS

10A.       ADULT PROGRAM GRANT APPLICATIONS

Olson presented two adult program grant applications as follows:  Standish - $1,250 for a program with Ron Morelli from The Biggest Loser;  Plainfield - $800 for Your Family Photos!  Identifying and Preserving Them.

Rudzinski moved and Michalke seconded approval of adult program grants for Standish and Plainfield, as presented.  A roll call vote was taken as follows:  Brown, absent; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, absent; Klender, aye; Strughold, aye.  Motion carried.

 

ITEM 11.  ITEMS FOR NEXT AGENDA.

No changes.

 

ITEM 12.  ADJOURNMENT

Rudzinski moved and Michalke seconded to adjourn this meeting at 5:20 p.m.  Motion carried.

 

Respectfully submitted,

 

 

Diane Bushman

Recording Secretary