IOSCO-ARENAC DISTRICT LIBRARY

MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING

Place:      Iosco-Arenac District Library Administrative Headquarters

Date:       February 10, 2011

Present:  Paul Michalke, Karen Strughold, Rick Rockwell,  Phyllis Klender,  Eileen Rudzinski, Dan Stock, Stephanie Olson, Arleen Wood and Diane Bushman

Absent:  Jerry Brown, Tara Western

ITEM 1.     CALL TO ORDER

Chairperson Klender called the meeting to order at 4:35 p.m.

ITEM 2.     APPROVAL OF THE AGENDA

Director Olson requested the addition of Item 10C.:  Inventory

Rudzinski moved and Rockwell seconded approval of the agenda, as amended.  Motion carried.

ITEM 3.     PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS

Klender reported that the Friends of the Mary Johnston Memorial Library made heart bookmarks to give out for Library Lover's Month.  A few of them will allow the patron to receive a prize of a box of candy.    The Tawas City Library Friends and the Friends of the Robert J. Parks Library have volunteers that assist Dan Stock as greeters with AARP income tax preparation. 

ITEM 4.      BOARD COMMENTS

None.

ITEM 5.     APPROVAL OF THE MINUTES OF THE JANUARY 13, 2011 REGULAR MEETING 

Stock pointed out a typographical error in item 9B.

Rockwell moved and Michalke seconded approval of the minutes of the January 13, 2011 Regular Meeting, as corrected.  Motion carried.

ITEM 6.     TREASURER’S REPORT

Stock moved and Rudzinski seconded the approval of the January 31, 2011 Treasurer's Report.  A roll call vote was taken as follows:  Brown, absent; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, absent; Klender, aye; Strughold, aye.  Motion carried.

ITEM 7.      APPROVAL OF BILLS

Rudzinski moved and Michalke seconded ratification of voucher #11-03 dated January 20, 2011 in the amount of $14,175.64,  voucher #11-04 dated February 3, 2011 in the amount of $14,199.27,  and voucher #11-05 dated February 17, 2011 in the amount of $19,888.86.  A roll call vote was taken as follows:  Brown, absent; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, absent; Klender, aye; Strughold, aye.  Motion carried.

ITEM 8.      DIRECTOR’S REPORT

Director Olson passed around a letter written by Western that was printed in the Bay City Times and said that there was an article in the Iosco County News Herald about Stock preparing taxes through AARP at two libraries branches.  Olson said that she invited Arleen Wood, Community Liaison Librarian to answer questions that the Board might have on her Adult Programming report.  Rockwell suggested that Wood might consider a basket making class by Devin Chisholm.  Director Olson reported that the January distribution of Penal Fines from both counties was substantially higher than for the same time frame the previous year.  Olson reported that the City of Omer has offered a library position to Janet Freehling.  The City plans to increase library hours and Ms. Freehling will work the hours not covered by the current librarian.  She will also work as a District substitute for the Omer library.  Olson said that AuGres Branch hours will increase as of April 1, 2011.  Director Olson has asked Bushman to investigate the cost of an ad in the Yellow Pages listing all branch locations.  Stock suggested that it might be better to put it in the white pages.  Bushman will compare costs.

ITEM 9.   OLD BUSINESS

9A.          HORIZON, MERIT, USF AND MELCAT UPDATES

Director Olson had nothing new to report on Horizon or Merit.  Olson is waiting for an answer on a verbiage question from USF.  Olson said that we are encountering some anomalies with MelCat that need to be addressed by MelCat.

9B.          AD-HOC COMMITTEE REPORT ON BRANCH ALLOWANCE WISH LISTS

Director Olson reported that the Committee went through the wish lists from the branch libraries and made determinations for additions and subtractions to the list and, in some cases, ranked the items in order of priority.  They are making the following recommendations:  1) the bills for all purchases must come to the District Library; 2) any modifications to library buildings or grounds must be approved in advance by the unit of government; and 3) all funds must be spent in calendar year 2011 - no escrow funds will be created.  Strughold pointed out that most of the branch librarians have taken advantage of suggestions made by the space planner.  Stock asked about the delay in the cabling at the Oscoda Branch.  Olson said that there was a problem with one of the bids and that it has been corrected and is being reviewed by the Township. 

9C.          ADULT PROGRAM GRANTS 2011

Director Olson reported that Tawas City has submitted grant applications for two adult programs.  The first program is a two-part Master Gardener workshop to be held on May 14, 2011.  The morning session will be on vegetable gardening and the afternoon session will be on herbs.  The second program is also a two-part Master Gardener workshop to be held on September  17, 2011 on creating a hummingbird/butterfly garden and worm composting.

Rudzinski moved and Stock seconded approval of the two grant applications from the Tawas City library, as presented.  A roll call vote was taken as follows:  Brown, absent; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, absent; Klender, aye; Strughold, aye.  Motion carried.

9D.          SURPLUS SALE

Director Olson reported that she is in the process of compiling a surplus sale to be posted as soon as possible.  She will have Bushman notify the Board as soon as the list is completed. 

ITEM 10. NEW BUSINESS

10A.    CHAIRPERSON APPOINTMENTS OF COMMITTEES

Chairperson Klender made appointments to committees as follows:  Technology-Stock, Rockwell and Strughold; Budget-Michalke, Brown and Strughold; Policy/Personnel-Michalke, Western and Klender; Strategic Planning-Rudzinski and Western.

10B.        SCHEDULE TECHNOLOGY COMMITTEE MEETING

Director Olson requested a Technology Committee meeting before the Board Meeting  on April 14, 2011.  Strughold said that she will check her schedule and get back to her.

10C.         INVENTORY

Director Olson requested Board approval to remove all items with a purchase price less than $500 from the depreciation/inventory list.  The auditors have been contacted regarding this matter and have indicated that there is no problem with this from an auditing point of view.

Rockwell moved and Michalke seconded approval to remove all items with a purchase price less than $500 from the depreciation/inventory list, as requested.  A roll call vote was taken as follows:  Brown, absent; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, absent; Klender, aye; Strughold, aye.  Motion carried.

ITEM 11.  ITEMS FOR NEXT AGENDA.

Add:  Phone Book Advertisement and Adult Program Grants

Change:  Annual Report to Annual Report Draft

ITEM 12.  ADJOURNMENT

Rudzinski moved and Michalke seconded to adjourn this meeting at 5:43 p.m.  Motion carried.

Respectfully submitted,

Diane Bushman

Recording Secretary