IOSCO-ARENAC DISTRICT LIBRARY
MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING
Place: Iosco-Arenac District Library Administrative Headquarters
Date: October 13, 2011
Present: Eileen Rudzinski, Paul Michalke, Dan Stock, Karen Strughold, Phyllis Klender, Tara Western, Rick Rockwell, Jerry Brown, Stephanie Olson and Diane Bushman
ITEM 1. CALL TO ORDER
Chairperson Klender called the meeting to order at 4:30 p.m.
ITEM 2. APPROVAL OF THE AGENDA.
Western moved and Michalke seconded approval of the agenda. Motion carried.
ITEM 3. PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS
Arenac County Commissioner Virginia Zygiel was present. Klender reported that the Friends of the Mary Johnston Memorial Library made $484 at the Harvest Bazaar Booksale. They had 38 people sign up for new library cards in September and three of them won pizza certificates donated by the Friends. They will be giving away notepads for National Friends of the Library Week. Stock said that the Huron Shores Genealogical Society made a proposal to the Friends of the Robert J. Parks Library about leasing a ScanPro 2000 to digitize the microfilm and newspaper collection. Western reported that the Tawas City Library Friends raised all the funds needed to offer a scholarship to a local student to attend the Author Quest writing camp. She said that they purchased new magnets with the library hours printed on them. Tales to Tails doubled their attendance the second week and they will be extending the program through November. The Friends are looking into purchasing an electronic Open/Closed/Hours sign for the library.
ITEM 4. BOARD COMMENTS
Western thanked Olson for taking the time to show her more efficient ways to search on HIP.
ITEM 5. APPROVAL OF THE MINUTES OF THE SEPTEMBER 8, 2011 REGULAR MEETING
Rudzinski noted that her name was misspelled in Item 7. Strughold said that there was a spelling error in item 9D.
Brown moved and Western seconded approval of the minutes of the September 8, 2011 Regular Meeting, as corrected. Motion carried.
ITEM 6. TREASURER’S REPORT
Stock moved and Brown seconded approval of the September 30, 2011 Treasurer's Report. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Klender, aye; Strughold, aye. Motion carried.
ITEM 7. RATIFICATION OF BILLS
Brown moved and Western seconded approval of voucher #11-27 dated September 15, 2011 in the amount of $14,458.77, voucher #11-28 dated September 29, 2011 in the amount of $27,646.85, voucher #11-29 dated October 13, 2011 in the amount of $16,657.63 and voucher #11-30 dated October 20, 2011 in the amount of $43,626.40. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Klender, aye; Strughold, aye. Motion carried.
ITEM 8. DIRECTOR’S REPORT
Director Olson reported on the latest news regarding the new health care legislation for government entities in Michigan. She said that to her knowledge, it has not been signed yet by Gov. Snyder. Olson said that she is going to fight to be exempted based on the fact that the District is considered a quasi-municipal governmental unit by the IRS. Olson had more information on the ScanPro 2000 equipment to pass around to the Board. She recommended to Huron Shores Genealogical Society that they investigate a "lease to not own" arrangement with the ScanPro company because technology is advancing so fast that in five years the equipment will probably be outdated. Stock said that the cost of converting the microfilm to a searchable digital format is about 5 cents per page. Olson said that the District would have to get permission from the newspapers to allow the conversion.
ITEM 9. OLD BUSINESS
9A. HORIZON, MERIT, USF AND MELCAT UPDATES
Director Olson reported that VLC is working on a contract with LibraryThing which will enable borrowers to post book reviews that will be available on HIP. It will also provide an "app" to allow website access via many portable devices. Olson said that there's nothing new to report on Merit, USF and MelCat.
9B. UPDATE ON BRANCH $10,000 PROJECTS
Director Olson reported that Omer, Oscoda, Tawas City and Whittemore are basically done with their $10,000 projects. AuGres is waiting for the installation of their signage. Olson is working on the flooring project for Standish. She has to get more information from one of the bidders, then will be able to choose a vendor. She has informed Plainfield that they have about $7,000 left to spend. East Tawas has spent only $200 of their money. Olson will be contacting Ron Leslie about this matter.
9C. GASB 54 FUND BALANCE POLICY
Director Olson presented a GASB 54 Fund Balance Policy for approval. This policy was reviewed by the District auditors. The auditors made recommendations, which were incorporated into the policy presented.
Western moved and Michalke seconded approval and adoption of the GASB 54 Fund Balance Policy, as presented. A roll call vote was taken as follows: Brown, aye; Michalke, aye; Rockwell, aye; Rudzinski, aye; Stock, aye; Western, aye; Klender, aye; Strughold, aye. Motion carried.
9D. REVIEW OF IDEAS FOR PUBLIC RELATIONS
Olson said that the Public Relations Committee met prior to the Board meeting and discussed some ideas and strategies Bushman learned at a marketing workshop.
9E. REQUEST FOR RE-APPOINTMENT OF DAN STOCK AND RICK ROCKWELL
Michalke moved and Rudzinski seconded to authorize the District Director to write letters to Iosco and Arenac Counties requesting the re-appointment of Dan Stock and Rick Rockwell, respectively. Motion carried.
ITEM 10. NEW BUSINESS
10A. DISCUSS MILLAGE ELECTION TIMELINE
Director Olson said that the District will have their millage ballot issue in the August 2012 primary election. Before that time, the Board will have to decide whether to go for a renewal (the lower Hedley rate with no changes in ballot language) or to try to get it back up to .5 mils which would be considered "new" millage. Olson recommended that the District hire an attorney that specializes in library millage issues to help clarify ballot language issues. She will have more on this at the November meeting.
10B. MEETING CALENDAR FOR 2012
Director Olson presented the Regular Board Meeting Calendar for 2012.
Rudzinski moved and Rockwell seconded to accept the Regular Board Meeting Calendar for 2012, as presented. Motion carried.
10C. APPOINTMENT OF NOMINATING COMMITTEE FOR BOARD OFFICES
Chairperson Klender appointed Western and Rudzinski to the Nominating Committee.
ITEM 11. ITEMS FOR NEXT AGENDA.
Add: 2012 Branch $10,000 Project
ITEM 12. ADJOURNMENT
Western moved and Brown seconded to adjourn the meeting at 5:38 p.m. Motion carried.