IOSCO-ARENAC DISTRICT LIBRARY

MINUTES OF THE BOARD OF TRUSTEES REGULAR MEETING

 

Place:      Iosco-Arenac District Library Administrative Headquarters

Date:       January 9, 2014

Present:   Rick Rockwell, Paul Michalke, Sue Kingsbury, Phyllis Klender,  Dan Stock, Stephanie Olson and Diane Bushman

Absent:    Jerry Brown, Karen Strughold and Carolyn Wright

 

ITEM 1.     CALL TO ORDER

Chairperson Rockwell called the meeting to order at 4:40 p.m.

 

ITEM 2.     APPROVAL OF THE AGENDA.

Michalke moved and Klender seconded approval of the agenda.  Motion carried.

 

ITEM 3.     PUBLIC PARTICIPATION AND REPORTS FROM FRIENDS OF THE LIBRARY GROUPS

Klender reported that the Friends of the Mary Johnston Memorial Library will be making hearts to hand out to patrons for a chance to win candy for Love Your Library Month in February.  They have scheduled their next booksale for April 6th.  Kingsbury reported that the Tawas City Library Friends are having a Book Bingo game for patrons to play during the winter.

 

ITEM 4.      BOARD COMMENTS

Michalke noted his surprise that the mileage rate has dropped for 2014.  Klender said that the Point Lookout book is progressing and should be available by the middle of February.  She also said that the AuGres Christian Charities will be having a luncheon and silent auction on February 9th at the K of C Hall in AuGres from 1:00-3:30 pm.  All of the funds will be going to the food pantry that services all of Arenac County.

 

 

ITEM 5.     APPROVAL OF THE MINUTES OF THE NOVEMBER 14, 2013 REGULAR MEETING 

Kingsbury moved and Klender seconded approval of the minutes of the November 14, 2013 Regular Meeting.  Motion carried.

 

ITEM 6.     TREASURER’S REPORT

Stock moved and Michalke seconded approval of the December 31, 2013 Treasurer's Report, as presented.  A roll call vote was taken as follows:  Brown, absent; Michalke, aye; Rockwell, aye; Wright, absent; Stock, aye; Kingsbury, aye; Klender, aye; Strughold, absent.  Motion carried.

 

ITEM 7.      RATIFICATION OF BILLS

Kingsbury moved and Michalke seconded to ratify voucher #13-34 dated November 21, 2013 in the amount of $19,216.15, voucher #13-35 dated December 5, 2013 in the amount of $39,120.60, voucher #13-36 dated December 19, 2013 in the amount of $43,362.23, voucher #14-01 dated January 2, 2014 in the amount of $15,018.32, and voucher #14-02 dated January 16, 2014 in the amount of $32,316.57.  A roll call vote was taken as follows:  Brown, absent; Michalke, aye; Rockwell, aye; Wright, absent; Stock, aye; Kingsbury, aye; Klender, aye; Strughold, absent.  Motion carried.

 

ITEM 8.      DIRECTOR’S REPORT

Director Olson said that she is still waiting for confirmation from the counties for reappointment of Michalke and Kingsbury.  Rockwell said that Michalke has been reappointed by Arenac County and he will get verification paperwork to the District.  Olson said that she will contact Iosco County about Kingsbury.  Olson pointed out several year-end reports with statistics on patrons, circulation, collection and the website.  Director Olson passed around a letter of appreciation from a patron that complimented the District and appreciated help he received from John Cargo and Diana London.  She noted that Bigelow will be starting Preschool Storytimes again on January 21, 2014. 

 

ITEM 9.    OLD BUSINESS

9A.        HORIZON, MERIT, USF AND MELCAT UPDATES

Director Olson reported that the window has opened for her to file form 471 for USF.  She said that MelCat has slowed down a little, probably due to the weather.  She pointed out the MelCat procedure manual compiled by Arleen Wood.  Olson had nothing new to report for Horizon. 

 

9B.        APPROVAL OF 5 YEAR LEASE FOR 120 W. WESTOVER

Director Olson presented a 5-year lease from the City of East Tawas for 120 W. Westover in East Tawas.

Klender moved and Kingsbury seconded to authorize the District Director to sign the 5-year lease for the District Headquarters location at 120 W. Westover, East Tawas, MI, as presented.  A roll call vote was taken as follows:  Brown, absent; Michalke, aye; Rockwell, aye; Wright, absent; Stock, aye; Kingsbury, aye; Klender, aye; Strughold, absent.  Motion carried.

 

9C.        DISTRICT DIRECTOR EVALUATION

Michalke presented the compiled results of the evaluation of District Director.  Six of the eight members of the Board completed the evaluation form.  The Director received an overall average score of 3.94 covering 13 categories (4=Excellent, 3=Above Average, 2=Satisfactory, 1=Unsatisfactory).  The Board thanked Director Olson for all of her hard work and accomplishments.   Director Olson and the Board thanked Michalke for his work in compiling the results of the evaluation.

Stock moved and Kingsbury seconded to accept the evaluation of District Director Olson with Above Average-Excellent ratings in all categories.  A roll call vote was taken as follows:  Brown, absent; Michalke, aye; Rockwell, aye; Wright, absent; Stock, aye; Kingsbury, aye; Klender, aye; Strughold, absent.  Motion carried.

 

9D.         APPROVAL OF STRATEGIC PLAN 2014-2016

Director Olson presented the 2014-2016 Strategic Plan for approval.  Two typographical errors were noted by the Board.

Klender moved and Michalke seconded to approve Strategic Plan 2014-2016, as corrected.  A roll call vote was taken as follows:  Brown, absent; Michalke, aye; Rockwell, aye; Wright, absent; Stock, aye; Kingsbury, aye; Klender, aye; Strughold, absent.  Motion carried.

 

9E.          2014 ADULT PROGRAMMING REQUESTS

Director Olson presented a request from Mary Johnston Memorial Library for $450 for an "A Thousand Letters Home" program with Teresa Irish, tentatively set for October 28, 2014 at the Northeast Michigan Arts Council.  

Stock moved and Michalke seconded to accept the adult program grant application in the amount of $450 from Mary Johnston Memorial Library, as presented.  A roll call vote was taken as follows:  Brown, absent; Michalke, aye; Rockwell, aye; Wright, absent; Stock, aye; Kingsbury, aye; Klender, aye; Strughold, absent.  Motion carried.

 

ITEM 10. NEW BUSINESS

10A.          ELECTION OF OFFICERS

Kingsbury moved and Klender seconded to accept and elect the slate of officers recommended by the Nomination Committee for 2014 as follows:  Chairperson, Rockwell; Vice Chair, Klender; Treasurer, Brown; and Secretary, Strughold.   A roll call vote was taken as follows:  Brown, absent; Michalke, aye; Rockwell, aye; Wright, absent; Stock, aye; Kingsbury, aye; Klender, aye; Strughold, absent.  Motion carried.

 

10B.        APPOINTMENTS TO COMMITTEES

Chairperson Rockwell stated that the 2014 committees appointments would be the same as 2013.

 

ITEM 11. ITEMS FOR NEXT AGENDA.

No changes.

 

ITEM 12. ADJOURNMENT

Michalke moved and Klender seconded to adjourn this meeting at 5:20 p.m.  Motion carried.

 

Respectfully submitted,

 

 

Diane Bushman

Recording Secretary